Need software to run your business?
Custom business software
- built around your processes and workflows
- from €590/month excl. VAT, up to 5 seats included
- development, cloud and maintenance in one monthly fee
- no separate upfront development fee
For growing businesses · Managed service, one monthly fee
Custom business software.
Without the upfront investment.
We analyse, build, host and maintain business applications tailored to the way your organisation works, for a single monthly fee.
- No separate upfront development fee
- Your business data stays yours
Two ways to work with Arpacore.
Want to build a software product?
Software product development
- startups and spin-offs
- new SaaS products
- corporate ventures and structured digital projects
- long-term technology partnerships
From manual process to custom software.
Many companies run important processes on tools built for something else. It works until volumes grow, people change and information scatters.
Today, in many companies
- Excel files and shared spreadsheets nobody really controls
- manual processes and repetitive handovers
- data duplicated across different tools
- information spread over email, chat and folders
- no record of who did what
- off-the-shelf systems too rigid for the real process
With a custom application
- one source of truth, with roles and permissions
- guided workflows with clear statuses and ownership
- a full record of who did what, and when
- dashboards and reports built around your questions
- integrations with your ERP, accounting and existing tools
- continuous evolution as the business changes
What we build, concretely.
Web and mobile applications for day-to-day operations, not generic packages to be adapted.
Ticket management
Internal or customer requests with priorities, assignment, deadlines and history.
Field service management
Scheduling, job reports and status of technical work in the field.
Operational dashboards
Up-to-date indicators for the people who decide every day.
Document management
Documents, versions, deadlines and permissions in one archive.
Approval workflows
Requests, approvals and authorisations with every step on record.
Customer portals
A secure area for orders, documents, cases and communication.
Supplier portals
Supplier onboarding, orders, confirmations and documentation.
Reporting
Periodic reports generated from real data, without manual rework.
Engineering office applications
Projects, bills of materials, revisions and technical documentation.
Administrative tools
Master data, deadlines, checks and internal administrative flows.
Internal management systems
The management system built around your company's own processes.
Don't see your case? Qualification exists precisely to find out whether the subscription model fits your project.
One monthly service, from analysis to evolution.
- 01
Qualify
We understand scope, seats, workflows and integrations, and confirm the fee for your project.
- 02
Analyse
We map the business process and define features, data and roles.
- 03
Build
We design and develop the application, reviewing it together with you.
- 04
Launch
Testing, the agreed data migration and go-live.
- 05
Run and evolve
Infrastructure, maintenance, support and continuous small improvements.
One continuous monthly service
The fee starts at project kickoff and continues after go-live.
- The fee starts at project kickoff
- Not at go-live: requirements analysis, architecture, UX/UI, data model and development are active professional work from day one.
- No separate upfront development fee
- Development is not free: it is included in the monthly fee instead of being invoiced as a large separate project up front.
- Minimum term of 12 months from kickoff
- Because analysis, architecture and custom development are included in the fee. Billing stays monthly.
- How long does development take?
- We define it together during qualification, without generic promises: it depends on scope, complexity, feedback and approvals, available data and access, and integrations.
Calculate your indicative monthly fee.
Move the slider to your seat band and pick the complexity of your project: the indicative fee updates immediately.
Seats
Up to 5 seats
Indicative monthly fee
€590/month excl. VAT
- Base for up to 5 seats · Standard tier
- €590
Indicative starting price. The final fee depends on the scope and the qualification of your project. The tier is confirmed during qualification, based on modules, integrations, workflows and volumes. Additional seats always cost €20 each, whatever the tier.
Indicative examples · Standard tier
| Seats | Indicative monthly fee |
|---|---|
| Up to 5 | €590 |
| Up to 10 | €690 |
| Up to 20 | €890 |
| Up to 50 | €1,490 |
| Over 50 | Enterprise / custom |
A seat is one named, active and authorised business user, who can access the application from several devices. Prices excl. VAT.
What the fee includes.
Based on the qualified project, the monthly fee covers:
Development
- requirements analysis and architecture
- user interface, UX/UI
- custom software development
- database and cloud configuration
- testing and go-live
Operations
- application hosting
- ordinary database, storage and traffic
- backups and monitoring
- technical updates and maintenance
- infrastructure management
Support and evolution
- 2 interventions per month
- support and operational assistance
- configuration and bug fixing
- changes to screens and reports
- functional improvements
Reference base package; unused interventions do not accumulate. For larger projects it can be increased and reflected in the fee.
Cloud infrastructure
Ordinary cloud infrastructure for the qualified scope is included, with backups and monitoring. Exceptional consumption (very high traffic, large storage volumes, intensive processing, API or AI usage, paid third-party services) is agreed separately.
Software and data
In the subscription model the software, the source code and the intellectual property remain with Arpacore: the customer receives a contractual right to use the managed service. Business data remains the customer's; export, retention and handover are governed by the service agreement.
Project qualification
Every company is different.
€590/month is our starting point. Before we begin, we assess scope, seats, integrations and operational requirements, and confirm the monthly fee for your project.
It is not hidden pricing: we tell you clearly whether the subscription model fits and which fee we would propose.
What we assess
Functional scope and complexity, number of seats, workflows and roles, existing data and migration, integrations and reporting, documents and volumes, security requirements, support level and operational criticality.
What you receive
- a clear assessment of fit with the subscription model
- the proposed monthly fee for your project
- the scope of the first version and the following phases
Software product development
Want to build a software product?
For startups, spin-offs, new SaaS products, corporate ventures and structured digital projects, Arpacore works as your software engineering partner: from concept to a scalable product.
It is a different model from subscription business software: not a cheaper alternative, but a model for those who need to build a product, with product investment and product goals.
- Discovery
- Architecture
- MVP
- Product development
- Scale
Engagement models
- Time & Materials
- Accounted engineering capacity, with priorities managed together.
- Fixed-scope project
- When the scope is clear and stable, with deliverables and acceptance criteria.
- Dedicated engineering capacity
- A team or individual profiles dedicated to your product over time.
- Technology partnership
- Long-term collaboration on the development and evolution of the product.
Pricing and intellectual property
Pricing is defined per project. Intellectual property and source code are defined by the engagement model and the project agreement.
Two models, two different situations.
Neither is better than the other: it depends on what the software has to do and who is buying it.
Custom business softwareSoftware product development
- Who it is for
- Established companies and SMEsStartups, spin-offs, corporate ventures
- Goal
- Run the business betterBuild a software product
- Commercial model
- Recurring monthly feeProject, Time & Materials or partnership
- Starting price
- From €590/month excl. VATCustom
- Upfront development cost
- No separate costUsually yes, depends on the project
- Minimum term
- 12 months from kickoffDepends on the project
- Software ownership
- ArpacoreDefined by the agreement
The subscription is the right choice when
- the software supports your company's internal processes
- you prefer a predictable monthly cost
- you do not need to own the source code
- you want infrastructure and maintenance managed by us
Product development is the right choice when
- the software itself is the product you sell
- you are a startup, a spin-off or a corporate venture
- source code and IP agreements matter
- the project needs dedicated engineering and an investment budget
Three projects, by problem and solution.
Three typical projects, built on the cases we meet most often in growing companies: the details are illustrative, the problems are real.
Plant maintenance · 8 field technicians
- Problem
- Requests by phone and messaging, job reports on paper, scheduling on a shared spreadsheet: at month end billable hours were missing and nobody knew the real status of the jobs.
- Solution
- A web application for the office and a mobile app for technicians: requests, assignment, calendar, job report with photos and customer signature, status updated in real time.
- Engineering
- Offline use on site with synchronisation, separate roles for office and technicians, export to the ERP for invoicing.
- Outcome
- Every job is tracked from request to closure; the report reaches the office the same day and invoicing starts from real data.
B2B distribution · 300 active customers
- Problem
- Orders and confirmations by email, price lists updated by hand, delivery notes and invoices requested from customer service every day.
- Solution
- A secure portal where each customer checks prices and availability, places orders, downloads documents and follows shipments.
- Engineering
- Integration with the ERP for master data, price lists and order status; role-based access (customer, sales agent, administration); automatic notifications.
- Outcome
- Customer service handles exceptions instead of routine requests; orders enter the ERP already correct.
Engineering office · projects and revisions
- Problem
- Quote approvals and design revisions went through email and shared folders: confused versions, unclear responsibilities, no overview.
- Solution
- A guided flow for quotes, projects and revisions, with statuses, approvers and a versioned document archive; a dashboard for management.
- Engineering
- Permissions by department, history of every change, documents with versions and deadlines, reports built around management's questions.
- Outcome
- Who approves what is clear, every document has one valid version and management reads project progress without asking for reports.
The questions we are asked most often.
Custom business software
Software product development
Tell us about your project.
A first conversation is about understanding the process to digitise, the people involved and the integrations needed. We tell you clearly whether the subscription model fits and which fee we would propose.