Arpacore

For growing businesses · Custom software on subscription · AI assessment packages

Custom business software.
Without the upfront investment.

We build, host and maintain business software tailored to the way you work, for a single monthly fee. And we bring AI into the software you already use, with fixed-term assessment packages.

Tell us about your projectAI assessment packages
  • No separate upfront development fee
  • Your business data stays yours

Two ways to work with Arpacore.

Main offer · Fixed-term packages

Want AI in the software you already use?

AI assessment and integration

  • on-site assessment of processes, software and data
  • from €990 excl. VAT: packages of 1 week, 1 month or 3 months
  • interventions and utilities that connect your systems to AI
  • fixed price, defined capacity, no automatic renewal
Explore the AI packages

From manual process to custom software.

Many companies run important processes on tools built for something else. It works until volumes grow, people change and information scatters.

Today, in many companies

  • Excel files and shared spreadsheets nobody really controls
  • manual processes and repetitive handovers
  • data duplicated across different tools
  • information spread over email, chat and folders
  • no record of who did what
  • off-the-shelf systems too rigid for the real process

With a custom application

  • one source of truth, with roles and permissions
  • guided workflows with clear statuses and ownership
  • a full record of who did what, and when
  • dashboards and reports built around your questions
  • integrations with your ERP, accounting and existing tools
  • continuous evolution as the business changes

What we build, concretely.

Web and mobile applications for day-to-day operations, not generic packages to be adapted.

  • Ticket management

    Internal or customer requests with priorities, assignment, deadlines and history.

  • Field service management

    Scheduling, job reports and status of technical work in the field.

  • Operational dashboards

    Up-to-date indicators for the people who decide every day.

  • Document management

    Documents, versions, deadlines and permissions in one archive.

  • Approval workflows

    Requests, approvals and authorisations with every step on record.

  • Customer portals

    A secure area for orders, documents, cases and communication.

  • Supplier portals

    Supplier onboarding, orders, confirmations and documentation.

  • Reporting

    Periodic reports generated from real data, without manual rework.

  • Engineering office applications

    Projects, bills of materials, revisions and technical documentation.

  • Administrative tools

    Master data, deadlines, checks and internal administrative flows.

  • Internal management systems

    The management system built around your company's own processes.

Don't see your case? Qualification exists precisely to find out whether the subscription model fits your project.

One monthly service, from analysis to evolution.

  1. 01

    Qualify

    We understand scope, seats, workflows and integrations, and confirm the fee for your project.

  2. 02

    Analyse

    We map the business process and define features, data and roles.

  3. 03

    Build

    We design and develop the application, reviewing it together with you.

  4. 04

    Launch

    Testing, the agreed data migration and go-live.

  5. 05

    Run and evolve

    Infrastructure, maintenance, support and continuous small improvements.

One continuous monthly service

The fee starts at project kickoff and continues after go-live.

The fee starts at project kickoff
Not at go-live: requirements analysis, architecture, UX/UI, data model and development are active professional work from day one.
No separate upfront development fee
Development is not free: it is included in the monthly fee instead of being invoiced as a large separate project up front.
Minimum term of 12 months from kickoff
Because analysis, architecture and custom development are included in the fee. Billing stays monthly.
How long does development take?
We define it together during qualification, without generic promises: it depends on scope, complexity, feedback and approvals, available data and access, and integrations.

Calculate your indicative monthly fee.

Move the slider to your seat band and pick the complexity of your project: the indicative fee updates immediately.

Seats

Up to 5 seats

Project complexity

One main process, master data and basic roles, imports and exports, at most one simple integration.

Indicative monthly fee

€590/month excl. VAT

Base for up to 5 seats · Standard tier
€590

Indicative starting price. The final fee depends on the scope and the qualification of your project. The tier is confirmed during qualification, based on modules, integrations, workflows and volumes. Additional seats always cost €20 each, whatever the tier.

Indicative examples · Standard tier

SeatsIndicative monthly fee
Up to 5€590
Up to 10€690
Up to 20€890
Up to 50€1,490
Over 50Enterprise / custom

A seat is one named, active and authorised business user, who can access the application from several devices. Prices excl. VAT.

What the fee includes.

Based on the qualified project, the monthly fee covers:

Development

  • requirements analysis and architecture
  • user interface, UX/UI
  • custom software development
  • database and cloud configuration
  • testing and go-live

Operations

  • application hosting
  • ordinary database, storage and traffic
  • backups and monitoring
  • technical updates and maintenance
  • infrastructure management

Support and evolution

  • 2 interventions per month
  • support and operational assistance
  • configuration and bug fixing
  • changes to screens and reports
  • functional improvements

Reference base package; unused interventions do not accumulate. For larger projects it can be increased and reflected in the fee.

Cloud infrastructure

Ordinary cloud infrastructure for the qualified scope is included, with backups and monitoring. Exceptional consumption (very high traffic, large storage volumes, intensive processing, API or AI usage, paid third-party services) is agreed separately.

Software and data

In the subscription model the software, the source code and the intellectual property remain with Arpacore: the customer receives a contractual right to use the managed service. Business data remains the customer's; export, retention and handover are governed by the service agreement.

Project qualification

Every company is different.

€590/month is our starting point. Before we begin, we assess scope, seats, integrations and operational requirements, and confirm the monthly fee for your project.

It is not hidden pricing: we tell you clearly whether the subscription model fits and which fee we would propose.

What we assess

Functional scope and complexity, number of seats, workflows and roles, existing data and migration, integrations and reporting, documents and volumes, security requirements, support level and operational criticality.

What you receive

  • a clear assessment of fit with the subscription model
  • the proposed monthly fee for your project
  • the scope of the first version and the following phases

AI integration · Fixed-term packages

AI in the software you already use.

We come into your company, find where AI saves real time in the tools you already run, integrate it and measure the result. Three fixed-term packages, each with one fixed price.

Not a course and not a chatbot: process analysis, integrations between your existing systems and AI services, and small purpose-built utilities that connect them. All of it in one package price.

  1. 01Assessment
  2. 02Interventions
  3. 03Measurement
  4. 04Next step
1 week

Discover

Where would AI actually help us?

€990one-off

excl. VAT

Included

  • one week of assessment of processes, software and data
  • opportunity map, ranked by impact and effort
  • written recommendation on what to do next, and what not to do

At the end

You know where AI pays off in your company, and where it does not.

1 month

Launch

Does it really work in our company?

€1,490one-off

excl. VAT

Included

  • everything in Discover
  • interventions on the first priority process
  • first integration utility between your systems and AI
  • time saved measured on your data

At the end

One process runs with AI, with the time saved measured on your data.

3 months

Transform

How do we bring it to scale?

€1,290per month, for 3 months

€3,870 for the whole package · excl. VAT

Included

  • everything in Launch
  • full roadmap across the mapped processes
  • interventions and utilities on every process in the roadmap, month by month
  • team training and handover, or transition to a subscription

At the end

AI is part of how the company works, with the people trained to run it.

Prices excl. VAT. Each package is confirmed after a first conversation about your processes, systems and team.

AI licences and usage stay in your name
AI accounts and API usage are opened in the company's name and paid by the company. The package covers our work, never the consumption of third-party services.
What we build runs until the package ends
Every utility or integration built during the package works for its duration. Afterwards it either stops or continues as a custom business software subscription, with hosting, maintenance and updates included. We say this on day one, not at the end.
Fixed price, defined capacity
Each package carries a defined capacity of on-site and remote work, stated in the agreement. Fixed price means no surprises on the invoice, not unlimited work.

What happens after the package

Packages do not renew automatically. If the assessment shows that a process needs its own application, we propose it as custom business software on a monthly subscription, from €590/month excl. VAT. If it does not, the package simply ends.

See the subscription

Software product development

Want to build a software product?

For startups, spin-offs, new SaaS products, corporate ventures and structured digital projects, Arpacore works as your software engineering partner: from concept to a scalable product.

It is a different model from subscription business software: not a cheaper alternative, but a model for those who need to build a product, with product investment and product goals.

  1. Discovery
  2. Architecture
  3. MVP
  4. Product development
  5. Scale

Engagement models

Time & Materials
Accounted engineering capacity, with priorities managed together.
Fixed-scope project
When the scope is clear and stable, with deliverables and acceptance criteria.
Dedicated engineering capacity
A team or individual profiles dedicated to your product over time.
Technology partnership
Long-term collaboration on the development and evolution of the product.

Pricing and intellectual property

Pricing is defined per project. Intellectual property and source code are defined by the engagement model and the project agreement.

Two models, two different situations.

Neither is better than the other: it depends on what the software has to do and who is buying it.

Custom business softwareSoftware product development
Who it is for
Established companies and SMEsStartups, spin-offs, corporate ventures
Goal
Run the business betterBuild a software product
Commercial model
Recurring monthly feeProject, Time & Materials or partnership
Starting price
From €590/month excl. VATCustom
Upfront development cost
No separate costUsually yes, depends on the project
Minimum term
12 months from kickoffDepends on the project
Software ownership
ArpacoreDefined by the agreement

The subscription is the right choice when

  • the software supports your company's internal processes
  • you prefer a predictable monthly cost
  • you do not need to own the source code
  • you want infrastructure and maintenance managed by us

Product development is the right choice when

  • the software itself is the product you sell
  • you are a startup, a spin-off or a corporate venture
  • source code and IP agreements matter
  • the project needs dedicated engineering and an investment budget

Three projects, by problem and solution.

Three typical projects, built on the cases we meet most often in growing companies: the details are illustrative, the problems are real.

Field service management

Plant maintenance · 8 field technicians

Problem
Requests by phone and messaging, job reports on paper, scheduling on a shared spreadsheet: at month end billable hours were missing and nobody knew the real status of the jobs.
Solution
A web application for the office and a mobile app for technicians: requests, assignment, calendar, job report with photos and customer signature, status updated in real time.
Engineering
Offline use on site with synchronisation, separate roles for office and technicians, export to the ERP for invoicing.
Outcome
Every job is tracked from request to closure; the report reaches the office the same day and invoicing starts from real data.
Customer and order portal

B2B distribution · 300 active customers

Problem
Orders and confirmations by email, price lists updated by hand, delivery notes and invoices requested from customer service every day.
Solution
A secure portal where each customer checks prices and availability, places orders, downloads documents and follows shipments.
Engineering
Integration with the ERP for master data, price lists and order status; role-based access (customer, sales agent, administration); automatic notifications.
Outcome
Customer service handles exceptions instead of routine requests; orders enter the ERP already correct.
Approval workflows and dashboards

Engineering office · projects and revisions

Problem
Quote approvals and design revisions went through email and shared folders: confused versions, unclear responsibilities, no overview.
Solution
A guided flow for quotes, projects and revisions, with statuses, approvers and a versioned document archive; a dashboard for management.
Engineering
Permissions by department, history of every change, documents with versions and deadlines, reports built around management's questions.
Outcome
Who approves what is clear, every document has one valid version and management reads project progress without asking for reports.

The questions we are asked most often.

Custom business software

Software product development

Tell us about your project.

A first conversation is about understanding your processes, the people involved and the software you already use. We tell you clearly whether the subscription model fits and which fee we would propose, or whether an AI assessment package is the better first step.

Or write to us

hello@arpacore.com

Rotterdam · Amsterdam · Milan · Padua